Why Document Verification is necessary and Its Benefits

The process of checking that documents submitted by prospective employees are legitimate and that the holder is the rightful owner is known as document verification. It’s an important aspect of the pre-employment background check. ‘Trust, But Verify’ is the motto of Background Check when it comes to safe hiring. Untrustworthy candidates frequently hide their criminal or job backgrounds, causing employers to make poor recruiting decisions.

Why is document verification so critical in today’s environment? Because in today’s fast-paced commercial and corporate climate, employing new personnel is both costly and time-consuming. Because the recession has taken away all prospects from job seekers during the last five years, the rate of document forgery and exaggeration has skyrocketed. Every day, we hear of organizations hiring people who don’t turn out to be who they claim to be. According to a comprehensive study, one out of every five job candidates falsifies their résumé or documents to some degree. The cost of a bad hire and replacement is estimated to be roughly 150 percent of the compensation. Over time, the percentage of fake academic documents has increased, generating a considerable trust gap between companies and candidates.

Verification of Documents Is Effective

Documentation is used to identify areas where employees are performing well and those where they need to improve, to provide precise feedback to employees, to make more accurate judgments, and to defend actions in the event of lawsuits or other issues. Employees, other management, hearing officers, investigators, courts, and juries all expect the company to have documentation in place to back up its hiring decisions.

Primary source document verification of educational documents is critical since it determines whether or not the documents are forged. It asks about the start and finishes dates of the degree, attendance during the educational term, performance and character, and so on.


Criminal records must also be checked as part of the document verification procedure.

To avoid employee fraud/theft, you’ll need to shield your company from responsibility by doing criminal background checks on applicants who will be your future employees.

Pre-employment document verification techniques must be integrated into every employer’s overall pre-employment screening strategy. Independent background check agencies are the most efficient, dependable, and cost-effective option for document verification. They are well-versed in all background screening protocols and have all the necessary connections to ensure that the inquiry is true, targeted, and accurate.

Many firms are using pre-employment screeners to background new hires due to security concerns and the expensive expense of hiring, which reduces the large risks of business/customer loss. These companies evaluate your educational and work records in addition to searching for previous criminal behavior. The bulk of these screening organizations assess your credentials using your job application rather than your resume.

Document Verification Benefits

You may remotely confirm your clients’ IDs with a digital document verification system. It’s a quick way to determine if an ID is genuine as part of a remote onboarding procedure. Your ID checks will scale and become more efficient as a result of this. It protects your company from fake IDs while also making your customers’ lives easier.

The issue is that many organizations lack the money, expertise, or technology necessary to perform advanced document verification. There are numerous varieties of document fraud, each of which necessitates a distinct method of detection. The numerous types of fraud involve time and money to uncover and catch.

Using a combination of document verification and biometric verification

Comparing a digital image or video of the individual to the image on the ID card is the best way to detect fraud such as improperly portrayed papers. A document check combined with a face check verifies the document’s authenticity and ties it to the person who presented it. We believe that this should become the industry standard for identity verification because it is one of the most effective methods for preventing most sorts of fraud.

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